Turgut Müteahhitlik Sanayi ve Ticaret Anonim Şirketi
INFORMATION NOTICE ON THE PROTECTION AND PROCESSING OF EMPLOYEES’ PERSONAL DATA
(the “Information Notice”)
1. GENERAL DEFINITION
Under the Law, personal data means any information relating to an identified or identifiable natural person. Special Categories of Personal Data, which constitute a particular type of personal data, refer to data concerning race, ethnic origin, political opinion, philosophical belief, religion, sect, other beliefs, appearance and clothing, membership of associations, foundations or trade unions, health, sexual life, criminal convictions and security measures, and biometric and genetic data.
Processing of personal data means any operation performed on personal data, whether wholly or partly by automated means or by non-automated means provided that it forms part of a data filing system, such as obtaining, recording, storing, retaining, altering, rearranging, disclosing, transferring, receiving, making available, classifying or preventing the use of such data.
2. DATA CONTROLLER
Your personal data may be processed by Turgut Müteahhitlik Sanayi ve Ticaret Anonim Şirketi (the “Data Controller”) acting as data controller, within the scope explained below pursuant to Personal Data Protection Law No. 6698 (the “Law”).
3. COLLECTION, LEGAL GROUNDS AND PURPOSES OF PROCESSING PERSONAL DATA
Your personal data may be collected orally, in writing or electronically, by automated or non-automated means, in accordance with the Law. The methods of collection may vary depending on the services provided by the Data Controller and the Data Controller’s commercial activities.
The personal data collected may be processed, in accordance with the fundamental principles prescribed by the Law and within the personal data processing conditions (legal grounds) specified in Articles 5 and 6 of the Law and indicated below, by THE DATA CONTROLLER for the purposes set out below. The following tables provide details of your personal data, how it is collected, the personal data that we may process and the purposes for which it is processed.
Physical Premises Security
| Physical Premises Security Data | ||
|---|---|---|
| Data Included in Physical Premises Security Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Camera Recordings, etc. | Information Technology Data Filing System | Conducting Occupational Health / Safety Activities Other - Ensuring Workplace Security |
| Legal Grounds | ||
Legitimate Interests of the Data Controller | ||
Identity
| Identity Data | ||
|---|---|---|
| Data Included in Identity Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Full Name Turkish Identity Number, etc. Mother’s and Father’s Names Gender Date of Birth Place of Birth Signature Blood Group Information on the Identity Document Marital Status Identity Card Serial and Sequence Number Job Role | Document Management Software Hard Disk Excel Software Software Application Accounting Software Information Technology Data Filing System | Monitoring and Conducting Legal Affairs Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Conducting Activities to Ensure Business Continuity Planning Human Resources Processes Conducting Occupational Health / Safety Activities Providing Information to Authorised Persons, Institutions and Organisations Conducting Activities in Compliance with Legislation Managing Employee Fringe Benefits and Other Benefits Managing Job Applicants’ Application Processes Conducting Assignment Processes Conducting Finance and Accounting Affairs Conducting Contract Processes Conducting / Auditing Business Activities Implementing Remuneration Policy Conducting Job Applicant / Intern / Student Selection and Placement Processes |
| Legal Grounds | ||
Legitimate Interests of the Data Controller Signing a Contract Fulfilment of a Legal Obligation Express Provision in the Laws | ||
Contact
| Contact Data | ||
|---|---|---|
| Data Included in Contact Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Contact Address Telephone Number, etc. Email Address | Document Management Software Hard Disk Software Application Accounting Software Information Technology Data Filing System Excel Software | Monitoring and Conducting Legal Affairs Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Conducting Occupational Health / Safety Activities Providing Information to Authorised Persons, Institutions and Organisations Conducting Activities in Compliance with Legislation Managing Employee Fringe Benefits and Other Benefits Managing Job Applicants’ Application Processes Conducting Assignment Processes Conducting Activities to Ensure Business Continuity Conducting Contract Processes Conducting Job Applicant / Intern / Student Selection and Placement Processes Conducting Finance and Accounting Affairs |
| Legal Grounds | ||
Legitimate Interests of the Data Controller Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract | ||
Finance
| Financial Data | ||
|---|---|---|
| Data Included in Financial Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Bank Account IBAN Information Bank Account Details | Document Management Software Hard Disk Software Application Information Technology Data Filing System Accounting Software | Monitoring and Conducting Legal Affairs Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Managing Employee Fringe Benefits and Other Benefits Conducting Finance and Accounting Affairs Conducting Contract Processes Providing Information to Authorised Persons, Institutions and Organisations |
| Legal Grounds | ||
Legitimate Interests of the Data Controller Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract | ||
Personnel
| Personnel Data | ||
|---|---|---|
| Data Included in Personnel Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Employee Attendance and Working Hours Information Curriculum Vitae Information Payroll Information | Document Management Software Hard Disk Software Application Accounting Software | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Managing Job Applicants’ Application Processes Conducting Assignment Processes Conducting Job Applicant / Intern / Student Selection and Placement Processes Managing Employee Fringe Benefits and Other Benefits Conducting Finance and Accounting Affairs Conducting Contract Processes Providing Information to Authorised Persons, Institutions and Organisations Conducting Activities in Compliance with Legislation Monitoring and Conducting Legal Affairs |
| Legal Grounds | ||
Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract Legitimate Interests of the Data Controller | ||
Legal Transactions
| Legal Transaction Data | ||
|---|---|---|
| Data Included in Legal Transaction Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Information in Correspondence with Judicial Authorities Information on Wage Garnishment and Maintenance Payments Contract Information in Court Case Files, etc. Information in Enforcement Files, etc. | Document Management Software Hard Disk Software Application Accounting Software | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Monitoring and Conducting Legal Affairs Conducting Activities in Compliance with Legislation Conducting Contract Processes |
| Legal Grounds | ||
Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract Legitimate Interests of the Data Controller | ||
Professional Experience
| Professional Experience Data | ||
|---|---|---|
| Data Included in Professional Experience Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Diploma Information Courses Attended Profession In-Service Training Information Certificates Title | Document Management Software Hard Disk Software Application Information Technology Data Filing System Excel Software Accounting Software | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Conducting Occupational Health / Safety Activities Managing Job Applicants’ Application Processes Conducting Assignment Processes Implementing Remuneration Policy Conducting Job Applicant / Intern / Student Selection and Placement Processes Managing Employee Fringe Benefits and Other Benefits Conducting Finance and Accounting Affairs Conducting Contract Processes Providing Information to Authorised Persons, Institutions and Organisations |
| Legal Grounds | ||
Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract Legitimate Interests of the Data Controller | ||
Health Information
| Health Information Data | ||
|---|---|---|
| Data Included in Health Information Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Information in Incapacity for Work Reports Blood Group Information Personal Health Information Information on Devices and Prostheses Used, etc. Information on Disability Status | Document Management Software Hard Disk Software Application Information Technology Data Filing System | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Conducting Occupational Health / Safety Activities Providing Information to Authorised Persons, Institutions and Organisations Managing Employee Fringe Benefits and Other Benefits Conducting Activities in Compliance with Legislation |
| Legal Grounds | ||
Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract Legitimate Interests of the Data Controller | ||
Criminal Convictions and Security Measures
| Criminal Conviction and Security Measure Data | ||
|---|---|---|
| Data Included in Criminal Conviction and Security Measure Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Information on Criminal Convictions | Document Management Software Hard Disk Software Application | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees Planning Human Resources Processes Conducting Job Applicant / Intern / Student Selection and Placement Processes Managing Job Applicants’ Application Processes |
| Legal Grounds | ||
Fulfilment of a Legal Obligation Express Provision in the Laws Signing a Contract Legitimate Interests of the Data Controller | ||
Visual and Audio Recordings
| Visual and Audio Recording Data | ||
|---|---|---|
| Data Included in Visual and Audio Recording Data | Method of Obtaining Data | Purpose of Processing Personal Data |
Photograph | Document Management Software Hard Disk Software Application | Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees |
| Legal Grounds | ||
Signing a Contract Legitimate Interests of the Data Controller | ||
4. RECIPIENTS OF YOUR PERSONAL DATA AND PURPOSES OF TRANSFER
Your personal data may be transferred by the Data Controller to the domestic and overseas recipient groups listed below for the specified purposes, limited to the purposes stated above, in accordance with the fundamental principles prescribed by the Law and within the personal data transfer conditions specified in Articles 8 and 9 of the Law.
| Recipients of Personal Data and Purposes of Transfer | Recipients | Purpose of Transferring Personal Data | |||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| DATA CATEGORIES | DOMESTIC | OVERSEAS | DOMESTIC | OVERSEAS | |||||||||||||||||||||||||
Identity Contact Personnel Legal Transactions Professional Experience Health Information Visual and Audio Recordings | Authorised Public Institutions and Organisations | Court Order Monitoring the Data Controller’s Legal Affairs and Transactions Legal Obligation Contract Signing a Contract Payment Transactions | |||||||||||||||||||||||||||
| Legal Grounds | |||||||||||||||||||||||||||||
| DOMESTIC | OVERSEAS | ||||||||||||||||||||||||||||
Legitimate Interest of the Data Controller Necessary for the Fulfilment of Obligations and Commitments Legal Regulation Existence of Other Processing Conditions Arising from the Law Existence of a Contract Legitimate Interest | |||||||||||||||||||||||||||||
5. YOUR RIGHTS AS A PERSONAL DATA SUBJECT UNDER ARTICLE 11 OF THE LAW
Pursuant to Article 11 of the Law, we inform you that, as data subjects, you have the following rights:
- To learn whether your personal data is being processed,
- To request information if your personal data has been processed,
- To learn the purpose of processing your personal data and whether it is used in accordance with that purpose,
- To know the third parties to whom your personal data is transferred domestically or overseas,
- To request the rectification of incomplete or inaccurate personal data and to request that the action taken in this context be notified to third parties to whom your personal data has been transferred,
- To request the erasure or destruction of personal data when the reasons requiring its processing cease to exist, even if it has been processed in accordance with the Law and other relevant legal provisions, and to request that the action taken in this context be notified to third parties to whom your personal data has been transferred,
- To object to a result arising against you through the analysis of the processed data exclusively by automated systems,
- To claim compensation for damage suffered due to the unlawful processing of your personal data.
If you submit your requests concerning your rights to us using the methods specified below, your request will be concluded free of charge as soon as possible, depending on its nature, and within thirty days at the latest.
To exercise your rights, after completing and signing the data subject application/request form, a sample of which is available at turgutas.com.tr or may be obtained in person from the Data Controller’s address, you may submit that form or your petition bearing your original signature, prepared to exercise your rights, as follows:
- You may deliver it in person to the secretariat at Ekrem Orhon Mah. 1 Nolu Karanfil Sk. No:2/1 Merkez/ Rize (the Data Controller’s address), together with documents establishing your identity,
- You may send it to the above address through a notary public or by registered mail with acknowledgement of receipt,
- If you have a registered electronic mail (KEP) address, you may send it to [email protected] with a secure electronic signature.
Thank you for reading this Information Notice.
Turgut Müteahhitlik Sanayi ve Ticaret Anonim Şirketi
